The term 'SPS', 'us' or 'we' refers to the 'Suffolk Preservation Society' which is the owner of the website www.suffolksociety.org. The registered office is Little Hall, Market Place, Lavenham, Sudbury, Suffolk, CO10 9QZ. Charity Registration: 1154806.
Getting in touch about your data
You have the right to ask for a copy of the information we hold about you and to have any inaccuracies corrected. You also have the right to ask us delete personal information we hold about you. If you have any questions concerning your personal data or if you would like to update how you prefer to be contacted by us please contact the office at: Suffolk Preservation Society , Little Hall, Market Place, Lavenham, Sudbury, Suffolk, CO10 9QZ, on 01787 247179, or via email at firstname.lastname@example.org.
What data we collect and hold
Personal data is any information that can be used to identify you and includes, but is not limited to, the data listed below. Note that we do not collect any data which would be classified as sensitive under data protection law which recognises that there are sensitive categories of personal information such as health, racial or ethnic origin or religious beliefs.
The personal data we hold is provided to us directly by SPS members and other supporters. This includes information provided by our sister charity Campaign to Protect Rural England on Suffolk CPRE members. If you choose to become a SPS member or donate to us via our website, PayPal will share your name, email address and physical address with us. We do not obtain personal data from any other third party organisation or external source. Information we collect and hold:
Your name is required to contact you and keep personal records about you. Your address is required for us to send you information and documentation where required. We collect your email address and phone number as a method to contact you.
When you visit the SPS website standard internet log information is collected:
How we use your data
Our campaigning to promote and protect the special qualities of Suffolk’s landscapes and heritage requires the ongoing support of people who share our vision. Contacting our supporters to inform them about our work and events is therefore important to us.
Data protection law allows personal data to be collected and used by an organisation if it is in the legitimate interests of the organisation and these interests are not overridden by your interests or rights in the protection of your personal data. We send relevant marketing by post on the basis that it is within our legitimate interest to do so. You can request not to receive information via post. Please note however we will continue to post legally required membership documents such as voting papers, AGM notifications and membership renewal notices but you will no longer receive publications such as Suffolk View magazine or information about future events. We are able to contact you via email if you have provided us with an email address. We will send marketing material via email only where we have received consent from you to do this. This consent can be withdrawn at any time.
Data sharing with third parties
Your personal details will never be shared or sold to other organisations for their own marketing purposes. There are legitimate situations where we share your information with third parties whom we have contracted to fulfil specific purposes for us to send out printed and emailed publications. We have contractual agreements to ensure that those organisations are only provided with the information they require to fulfil their role, only use the data for the specific purpose we direct them to and that they have security requirements in place to protect your personal information. We may disclose your data if we are required to do so by a regulator or law enforcement (such as a warrant or during a police check) or to comply with any other applicable legal obligation.
Keeping your personal information safe
We take appropriate physical, electronic and managerial measures to ensure that we keep your information secure, accurate and up to date. We remove personal data from our systems when it is no longer required according to the reason it was collected and the need to process it. After this point the data will either be deleted or rendered anonymous. In certain specific situations, for example where a supporter has pledged a legacy to SPS in their Will, we will maintain their details up to the time when we need to carry out the legacy administration and communicate effectively with their family.