Little Hall, Lavenham

 14 June 2024 at 6pm for 6.30pm start


AGENDA

1. Welcome;

2. Apologies for absence;

3. President’s address;

4. Chairman’s address;

5. Approve draft minutes of the 2023 AGM;

6. Trustees’ Statement of Accounts for the year ended 31st December 2023;

7. Thanks and appreciation to those Trustees who are resigning: Rachel Bunn, Nicholas Pearson;

8. To re-elect those Trustees who are retiring by rotation in accordance with the CIO Constitution: Thomas Seymour, Simon Sturgis;

9. To elect Trustees who have been co-opted during the year by the CIO Trustees in accordance with the Constitution: William Dunn;

10. Resolution (requiring 75% majority) to amend the constitution by:

  1. Adding to Clause 13 “, unless elected,” between “retire” and “at”;
  2. Adding to Clause 15 after (f): “; or (g) Retires by rotation or otherwise in accordance with clause 13” ; and deleting “or” after 15(e);
  3. Adding to Clause 16 “or under clause 13(f)” between “rotation” and “or”;

     Resolution (by simple majority) to ratify all past appointments of trustees under Clause 13(f) and subsequent election or re-election by members in general meeting.   

11. To re-appoint a registered auditor to the CIO, to hold office until the conclusion of the next general meeting when accounts are laid before the meeting;

12. Director’s report;

13. Members’ questions to the Director and Trustees.


Proxy Voting

Members who are unable to attend but wish to vote by proxy can complete a proxy form. This should be printed, completed and posted to the SPS office to be received at least 72 hours in advance of the meeting.


Meeting Papers